GRANT GUIDELINES

We can transfer the old account with all of your prior submissions and reports to the new person. Please email us with the old email address along with the new email address for the new contact now responsible for grant writing and submission of requirement reports.

Tax Acknowledgement letters are to be submitted online. Please return to your sign in, here, click on the requirement tab within your account and remit the Tax Acknowledgement form to us. It takes about 5 minutes to complete this form. Within this online form you may also attach thank you notes and photos of the event or project.

The Foundation expects the grantee to maintain ongoing communication so it can monitor the use and effect of its awards. We have added progress and final report forms to the application page to aid you in those efforts. Please return to your sign in, here, click on the requirement tab within your account and remit the appropriate online requirement form to us. Look under the requirement tab for the required report(s) and due date. These will be posted soon after you receive a grant. Please always check for an outstanding report before you submit a new application as an outstanding report will delay the new application process.

Grants that are given outside the Tulsa area are Director driven grants and are extremely rare.

Hardesty Family Foundation, Inc. accepts only applications submitted via the online grant application process.

A grant represents an outright transfer of funds. The foundation does not expect to have grant funds returned unless the grantee violates the terms of the grant agreement. A PRI is an investment, typically a loan with a below market interest rate.

A single organization ultimately may only apply under one focus area. You may email us with your prospective proposals prior to submission for help with selection. As a reminder, interest in your project does not guarantee funding.

The IRS does not allow us to give to organizations that do not have their 501(c)3 status. Generally, the Foundation is not interested in start-up organizations but wants to support organizations who have already demonstrated significant community support.

Applicants will be notified of grant making decisions within 10 days following the Board of Directors meeting. Approved applicants will receive written correspondence outlining the amount of the grant, the purpose for which the funds are to be used, the terms of the funding and requirements or conditions under which the grant is made.

Direct mail requests are not accepted by the foundations. The impersonal nature of the request does not require a personal response.

1. Your latest audit including the management letter outlining any deficiencies and the steps you have taken to correct them.
2. Your most recent IRS determination letter.
3. Actuals vs. Budget for the current year and prior year.
4. For a capital campaign, include a detailed Capital Campaign budget.
5. List of the top ten contributors and the date the funding was received for the organization in the last year.
6. If you are applying for a Program Grant also add the top ten funders for that program.
7. Latest 990 tax return including schedules A and O. If you filed a 990-N postcard instead, please upload the notice form of its acceptance.
8. List of the Executive Staff and Board of Directors.

The Hardesty Family Foundation staff may request a site visit or a meeting with an applicant. A site visit or meeting indicates interest in a project but should not be construed as signifying potential approval of a project.

An owner agent is a person who acts on your behalf, working with the construction firm, architect and others to ensure the agency’s goals are achieved within the prescribed budget. If brought into the process early, they can help negotiate the construction contract. Owner agents are valuable allies in dealing with design or construction issues and approving any change orders potentially saving thousands of dollars to your agency.